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CIVIC MATTERS - PASSPORTS
Any South African Citizen may apply for a South African passport if the current passport he/she is holding is about to expire or if the passport is almost full, or if their passport has been lost, stolen or damaged or if married and wishes to change to married name.

 
South African Passport    Form DHA-73
    Form DHA-529 
 
Passport requirements

  • Passports should be applied for at least 6-8 months prior to expiry
  • All application forms to be completed in black ink

  • Form DHA-73 to be fully completed. Fingerprints will be taken at the Consulate-General.
  • Form DHA-529 to be dually completed.
    All South African Citizens who are abroad at the time of lodging a passport application form must fully complete this form. The purpose of the form is to confirm that as a South African Citizen you have not lost your Citizenship. If certain questions are not applicable then mark as N/A. If certain questions are not known, for example, your mothers Identity number, mark it as "do not know". Questions 9, 10, 11 of paragraph A are of particular importance.
  • Form BI-9 to be fully completed. Fingerprints will be taken at the Consulate-General.

  • 2 X passport size photographs 35x45mm not older than 6 months.

  • Your current original South African passport plus copies must be presented. Original passports will be returned to clients after it has been inspected.

  • If your current passport has been lost or stolen a police report MUST be submitted .If your current passport is damaged, please bring what is left of your damaged passport.

  • If you are changing to your married name, provide a copy of your marriage certificate.

  • Certified copies of your South African Identity Document.
    If you do not hold an Identity Document, then a copy of your Birth Certificate. If you are married, then a certified copy of your Marriage Certificate.

  • If you are divorced, a certified copy of your Divorce Decree.
CHILD Passport requirements
  • Form DHA-73 to be completed. Both parents must sign on page 2, section C.

  • DHA-529 to be fully completed. Section A must be completed with child’s details.
Section C & D with the father and mother’s details respectively.
  • Both parents must sign consent at paragraph C of DHA-73

  • If the parent is a single parent, the Unabridged (full) Birth Certificate of the child must be submitted which proves this fact.

  • Current original South African passport plus copies must be presented.
    Original passports will be returned to clients after it has been inspected.

  • Copy of birth certificate.
  • Copy of parent’s passport.

  • 2 X passport size photographs 35x45mm not older than 6 months.
  • Child passports are issued to children under 16 years old.

  • If the parents are divorced, then both parents are still required to sign consent unless sole guardianship and custody is given to the parent making the application in which case proof of this fact must be submitted, e.g. a court order.
  • If one of the parents is deceased, then a death certificate must be submitted. If parents are divorced or separated and one of the parents cannot be traced, then a Court Order must be obtained granting sole custody and guardianship.
LOST, STOLEN OR DAMAGED Passport requirements
  • If your current passport has been lost or stolen a police report MUST
    be submitted together with application.

  • If your current passport is damaged, please bring what is left of your damaged passport when you apply for new passport.

  • Requirements are the same as when applying for new passport.
TEMPORARY Passport requirements
  • Subject to the provisions of the South African Passports and Travel Documents Act, 1994 all South African citizens are entitled to a South African Temporary Passport subject to the provisions indicated below;

  • The purpose of the Temporary Passport is to provide South Citizens who need to travel urgently with an interim travel facility whilst they are waiting for their Tourist/Child Passport to be issued. In this regard, a new passport must already have been applied for before a Temporary passport can be applied for. Alternatively, an applicant can apply for both the New Passport and the Temporary Passport at the same time.

  • Temporary passports cannot be issued for the purpose of identity.
    Temporary Passports are therefore only issued for travel purposes.

  • Temporary passports cannot be issued if your current passport is with
    another institution. In other words, South African Citizens are not allowed to hold two passports without the appropriate authority.

  • Temporary passports remain the property of the Government of the Republic of South Africa and may be confiscated if found in the possession of an unauthorized person or if tampered with or mutilated in any way. It may also be revoked under the circumstances as stated in the Regulations issued under the South African Passport and Travel Documents Act, 1994(Act No. 4 of 1994) in which event it must be surrendered forthwith

  • Temporary passports are not accepted by all countries. It is the applicant’s responsibility to ensure that South African Temporary Passports will be accepted at the destination they are traveling to.  The United Kingdom, Germany, Netherlands, Belgium, Luxemburg and Canada are some of the countries which have indicated that they do not accept Temporary Passports. The GCC countries are not consistent in whether or not they accept South African Temporary Passport.
  • All application forms to be completed in black ink.

  • Form DHA-73 to be fully completed.

  • Adults must complete Section A, D and E if the application is submitted by post.

  • In the box indicated as; "Signature of the applicant", the applicant must sign in the box.

  • The signature should not be too big or too small - no part of the signature must be outside of the designated area.

  • A written motivation as to why a Temporary Passport is needed. The motivation should also reflect expected dates that applicants will be travelling.

  • As indicated, Temporary passport(s) are only issued on conditions that permanent passports have been applied for, therefore no additional application forms need to be a submitted (other than form DHA-73) as these would have already been requested when the applicant applied for his full Tourist passport.
  • Adults may however be requested to submit another DHA-9 application.
CIVIC MATTERS – BIRTH REGISTRATION
Any person born outside of South Africa to a parent who was or is a South African Citizen at the time of the child’s birth and who's birth is registered in terms of the Birth and Death Registration Act, 1992 (Act No. 51 of1992), shall be a South African Citizen by descent.

In other words, the birth of persons born outside South Africa to a South African Citizen must registered in South Africa in order for them to be deemed a South African Citizen.
 
South African BIRTH REGISTRATION    Form DHA-529
The processing period is approximately 6-8 months from the time a completed application is received. Clients are requested to bear in mind that applications are referred to the National Department of Home Affairs, Pretoria, South Africa. Applications referred on a fortnightly basis to Department of Home Affairs. Once the Birth Certificate is received back from Pretoria, clients will be notified by e-mail. Clients are requested not to contact our office unnecessarily for progress reports on applications (This ultimately delays the process). Clients may however contact our office in the event of the application taking longer than 6 months.

If clients need to travel urgently whilst awaiting their passport, please see "Temporary Passports" or "Emergency Travel Certificates" for further information
 
Requirements
 
  • Notice of birth form DHA-24 must be completed irrespective of child’s age. For legal reasons, this form cannot be downloaded. Forms can be obtained from the Consulate-General’s office.

    • All sections of the form ( A,B,C,D,E) must be fully completed by the informant. The informant is the person registering the child's birth; for example, if the mother is registering the child's birth, then the mother is the informant.

  • DHA-529 to be completed in respect of the child
    • All South African Citizens who are abroad at the time of lodging a passport application form must fully complete this form. The purpose of the form is to confirm that as a South African Citizen you have not lost your Citizenship. If certain questions are not applicable then mark as N/A for not applicable. If certain questions are not known, for example, your mothers Identity number, mark it as "do not know".  

    • Questions 9, 10, and 11 of paragraph A is of particular importance.
  • DHA-529 to be completed in respect of the mother of the new born child.

  • DHA-529 to be completed in respect of the father of the new born child.

  • Original foreign full (unabridged) birth certificate including legal English translation thereof. The original must be submitted with one copy. The original will be returned once verified.

  • Certified copies of marriage certificate of parents, if not in English also the legal translated version.

  • Original passports or South African Identity document. These originals must be submitted together with one copy. The original passports or Identity documents will be returned once verified.
  • At the same time that the birth is registered the parents MUST also apply for the Child Passport is the family resides abroad.
 
CIVIC MATTERS – IDENTITY DOCUMENTS
South African Citizenship and Permanent resident holders who are 16 years or older may apply for an Identity document.  First time applications for an Identity document can ONLY be done inside of South Africa.
 
South African IDENTITY DOCUMENTS    Form DHA-529 
 
Requirements
 
  • All application forms to be completed in black ink.

  • 2 X passport size photographs 35x45mm not older than 6 months.

  • Form DHA-9 to be fully completed. Fingerprints will be taken at the Consulate-General.

  • All applicants must complete form DHA-529 All South African Citizens who are abroad at the time of lodging a passport application form must fully complete this form. The purpose of the form is to establish that as a South African Citizen you have not lost your Citizenship. If certain questions are not applicable the mark as N/A. If certain questions are not known, for example, your mothers Identity number, mark it as "do not know". 

    Questions 9, 10, and 11 of paragraph A are of particular importance.

  • Original ID or passport to be submitted at time of application for inspection purposes. Passport or ID document will be returned.

  • Additional: To apply in married surname: Certified copy of marriage certificate MUST be submitted.

  • Additional: Lost/Stolen ID documents must be reported to the police. The Police report must be in English or a certified translation thereof must be submitted.
 
CIVIC MATTERS – RETENTION OF CITIZENSHIP
Clients 18 years and older who intend applying for foreign citizenship, but who do not want to lose their South African Citizenship must first apply for retention of South African Citizenship. Failure to do this will result in the client losing his South African citizenship when he/she acquires foreign citizenship.

Persons under the age of 18 years do not need to apply for retention of their South African Citizenship, as they will not lose their citizenship whilst still minors.
 
Requirements
 
  • Form *BI-1664 to be fully completed.  Please ignore paragraph 8 of form BI- 1664.

  • All applicants must complete Form DHA-529 - see paragraph 8.2.2.3. Form DHA-529 must be dually completed. All South African Citizens who are abroad at the time of lodging a passport application form must fully complete this form. The purpose of the form is to establish that as a South African Citizen you have not lost your Citizenship. If certain questions are not applicable the mark as N/A. If certain questions are not known, for example, your mothers Identity number mark it as "do not know".

Questions 9, 10 and 11 of paragraph A is of particular importance.

  • Certified copies of your current passport (only bio-data page).

  • A recently dated letter (under 3 months old) from the foreign country confirming that you have not yet acquired foreign Citizenship.

  • Processing period minimum 30 (thirty) working days
 
CIVIC MATTERS – DUAL  CITIZENSHIP

The Amendment Act repealed section 9 of the South African Citizenship Act, 1995 as of 15th September 2004, which regulated the use of the citizenship or nationality of another country by a South African dual citizen.
This inter alia means that the system of exemption/letters of permission to make use of a foreign passport has now been terminated. No further applications in this regard may therefore be processed.

The repealed section 9 has been replaced with a section as specified in the new section 26B. Section 26B reads as follows:
“ A major citizen who-

  • enters the Republic or departs from the Republic making use of the passport of another country; or
  • while in the Republic, makes use of his or her citizenship or nationality of another country in order to gain an advantage or avoid a responsibility or duty,
  • is guilty of an offence and liable on conviction to a fine or to imprisonment for a period not exceeding 12 months”.

From section 26B you will notice that it will henceforth be an offence for a major South African citizen to enter the Republic or to depart there from making use of the passport of another country.

In other words making use of a passport other than a South African passport.

Furthermore, it will also be an offence for such a citizen, while in the Republic, to use his or her foreign citizenship or nationality to gain an advantage or to avoid a responsibility or duty.

In essence, the Amendment provides that a South African dual citizen can use his or her foreign passport (citizenship/nationality) freely outside South Africa, but in South Africa, may not use his or her foreign nationality or citizenship to gain an advantage or to avoid a responsibility or duty which he or she, as a South African citizen, would otherwise not have been entitled or subject to.

 
CIVIC MATTERS – MARRIAGES
 
MARRIAGES CERTIFICATES
Any person may apply for a copy of a Marriage Certificate provided the particulars have been registered with the South African Government.

The person who is making the application must state clearly the reason for the application
 

How long does an application take to process?

  • Unfortunately the tracing of original records in the register held by the National Department of Home Affairs is a time consuming task, with the result that these applications are likely to take a minimum of five months and possible longer.

  • Due to the nature of these applications, we do not accept telephone inquiries regarding the progress of application. Request for progress reports ultimately delays the application. If a request must be made please put this in writing so that we may refer them directly the appropriate section at the Department of Home Affairs in Pretoria.
 
South African MARRIAGE CERTIFICATE   Form BI-130
 
Requirements
 
  • Please indicate clearly if you want an abridged, unabridged or vault copy of a marriage certificate.
  • If you have a previous certificate, please attach a certified copy so that it may be easier to trace the record.
  • Download form BI- 130 and fully complete in black ink.

LETTER OF NON-IMPEDIMENT (MARRIAGE LETTER)
What is a letter of non impediment?

A letter of non-impediment is a confirmation letter of a South African citizen’s marital status. This letter is normally required by courts, churches or mosques in order to conduct marriage ceremonies involving South African citizens.
Processing period minimum 15 (fifteen) working days

Requirements
  • Your current original South African passport, plus copies. Passports will be returned to clients after it has been inspected.
  • Formal letter of request with full contact details.
MARRIAGE OPTIONS IN DUBAI
  • The South African Consulate-General in Dubai may only conduct a marriage between two South Africa Citizens.

  • Appointments should be scheduled minimum 3 (three) weeks in advance.

  • If South African citizen intends to marry a foreign national, then we will be unable to marry you. Clients may contact various churches in Dubai who may be in a position to conduct marriage ceremonies or if you are Muslim you can contact the Dubai Courts for more information.

  • All enquiries regarding marriages at the South African Consulate General should be forwarded to: Humae@dirco.gov.za or JacobsS@dirco.gov.za or alternatively call switchboard – +971 (04) 397-5222.
Requirements
  • Bride and Groom’s letters of Non-Impediment

  • Copies of both South African Citizens’ passports

  • 2 X passport size photographs for bride & groom, 35x45mm not older than 6 months

  • A letter/E-mail supplying the following information for bride & groom:
  • Place of birth (city/town)

  • Country of birth

  • South African address – can be parents address

  • South African contact number

  • Highest Educational level completed

  • Current occupation

  • 3 (three) possible dates on which you would like to get married
CIVIC MATTERS – DEATH CERTIFICATES
Any person may apply for a copy of a Death Certificate provided the particulars have been registered with the South African Government.
The person who is making the application must state clearly the reason for the application.

Requirements
  • Please indicate clearly if you want an unabridged, computer printed or certified copy of the death certificate.

  • If you have a previous certificate, please attach a certified copy so that it may be easier to trace the record.

  • Download form BI-132 and fully complete in black ink.

  • Unfortunately the tracing of original records in the register held by the National Department of Home Affairs is a time consuming task, with the result that these applications are likely to take a minimum of five months and possible longer.

  • Due to the nature of these applications, we do not accept telephone inquiries regarding the progress of application. Request for progress reports ultimately delays the application. If a request must be made please put this in writing so that we may refer them directly the appropriate section at the Department of Home Affairs in Pretoria.

H.E. MS Shogole
Consul-General
 
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