Status on the current Capital Equipment in the Department of Foreign Affairs

NATIONAL ASSEMBLY


FOR WRITTEN REPLY

QUESTION NO: 412 N637E

PUBLISHED IN INTERNAL QUESTION PAPER NO 9 DATED 16 MARCH 2007

MR DHM GIBSON (DA) TO ASK THE MINISTER OF FOREIGN AFFAIRS:

With regard to every type of capital equipment which her department or any of the entities that she presides over are responsible, to provide;

a) what is the backlog in respect of the provisioning of new capital equipment in terms of
i) the number of equipment units; and
ii) rand value; and

b) what is the backlog in respect of capital equipment maintenance in terms of
i) the type of maintenance required; and
ii) rand value?

REPLY:

Asset management:

i) there is currently no backlog in the supply of capital equipment.

The Department currently supply furniture and equipment on a needs basis as and when required. In each instance an assessment is done whether the items are not already available in the Department before the decision is made to purchase such items.
The reason being that in the new Head Office Building all furniture and equipment will be provided in terms of the PPP agreement. Furthermore, the Department does not want to end up with too much surplus furniture and equipment. This is also the reason why there are some units that may only have the most basic needs available in their units, which is the only possible backlog in the supply of such goods.

All our missions have at least the basic furniture and equipment that they need to function as a mission. Missions plan replacements and new acquisitions in terms of available budget allocations. No serious backlog exists in the supply of furniture and equipment to missions that would render them incapable of delivering on their mandate.


ii) rand value:

No value.

b) what is the backlog in respect of capital equipment maintenance in terms of

i) the type of maintenance required?

There is currently no backlog in respect of the maintenance of capital equipment.

The policy of the Department is to adhere to the manufacturer's recommended
maintenance schedules for equipment such as photocopiers and labour saving
devices, air conditioning units, heating and cooling plants, generators, vehicles, etc.

As such it is incumbent on the end-users to ensure that plans are in place to service
such equipment as and when required. The end-users must compile a plan to
accomplish this and include it in their budgets inputs.


ii) rand value?

No value.

INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) EQUIPMENT

a)
i) ICT Capital equipment for 124 sites + 3500 users; Assets bought jointly with the Department of Home Affairs who contributed R45m:

ii) Voice over IP Equipment (Routers; Switches; IP telephones and Security Devices)
R112m including installations at all offices.
Hewlett Packard (HP) Servers - R46m
HP Leased equipment (Desk tops; Laptops & Printers) R31m

b) Equipment has been delivered to all 124 sites - South African sites and International
Missions /embassies and 60 sites have been installed.

i) ICT equipment maintenance for 124 sites +3500 users
ii) R49 m, covering the following

- Bandwidth operations
- Software Licences
- Maintenance
- Service Level Agreement

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