Status of the Records kept by the Department of Foreign Affairs regarding the any incidents of losses through criminal conduct, unauthorised expenditure,  irregular expenditure or fruitless and wasteful expenditure in the 2007-08 Financial Year

QUOTE

NATIONAL ASSEMBLY

FOR WRITTEN REPLY

QUESTION NO: 1091

PUBLISHED IN INTERNAL QUESTION PAPER NO 19 OF 20 JUNE 2008

Mr A J LEON (DA) to ask the Minister of Foreign Affairs:

(1) Whether her department (a) kept records as required by the Public Finance Management Act, Act 1 of 1999, and (b) reported any incidents of losses through (i) criminal conduct, (ii) unauthorised expenditure, (iii) irregular expenditure or (iv) fruitless and wasteful expenditure in the 2007-08 financial year; if not, why not; if so,

(2) whether any action has been taken against the offending officials; if not, why not; if so, in each category, (a) how many officials (i) were dismissed, (ii) were suspended and (iii) had other sanctions imposed on them and (b) what amounts were involved;

(3) whether there were any disciplinary cases pending on 31 March 2008; if so, what are the relevant details?

REPLY:

(1)      (a) Yes, records are kept in line with PFMA act 1 of 1999.

(b)        (i) No criminal case was reported.
............(ii) No incident of unauthorised expenditure in the 2007-2008 financial year
................was reported
............(iii) One (1) incident of irregular expenditure in the 2007-2008 financial year
................. was reported.
............(iv) There was no incident of fruitless and wasteful expenditure in the
..................2007-2008 financial year.

(2) Yes, action has been taken against the offending officials as follows:

Case description

Offending officials

Amounts involved

Action taken

Irregular expenditure

1

R37311.00

The official was dismissed following a disciplinary inquiry.

(3) There were ten (10) disciplinary cases that were pending cases on 31 March 2008 and the details are as follows:

Case No.

Nature of misconduct

Status at 31 March 2008

1.

Four charges of insubordination, two charges of bringing the Department into disrepute, one charge of disrespectful conduct, one charge of making false accusation and misrepresentation and one charge of dishonest conduct.

Awaiting sanction from the Presiding Officer.  The case was subsequently finalised on 16 April 2008.

2.

Absenteeism

The case was scheduled for a hearing in April.  The case was subsequently finalised on 19 April 2008.

3.

Alleged domestic violence

Awaiting the Investigating Officer’s report.

4.

Allegations of insubordination, failure to follow Treasury Regulations and the  including insubordination and failure to follow treasury regulations

The case was scheduled for a hearing in April.  The case was subsequently finalised on 6 June 2008.

5.

Misuse of government petrol card

Awaiting a decision for the Investigations Monitoring and Management Committee on whether to pursue charges against the employee.  A decision was subsequently taken to charge the employee for misconduct and the hearing was scheduled for 18 July 2008.

6

Failure to follow treasury regulations and other prescripts

The case was scheduled for a hearing in April. The case was subsequently finalised on 6 June 2008.

7.

Irregularities regarding the procurement of security services for the Mission

The case was still under investigation.  The case is still under investigation.

8.

Absenteeism

The case was scheduled for a hearing in April.  The case was subsequently finalised on 24 April 2008.

9.

Various allegations relating to financial irregularities.

The case was still under investigation.  Investigations have since been completed and the employee will be charged for misconduct.

10

Absenteeism

The case was scheduled for a hearing in April. The case was subsequently finalised on 9 May 2008.

UNQUOTE



 

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