Responds regarding individual costs involved in printing of annual reports

QUOTE

NATIONAL ASSEMBLY

FOR WRITTEN REPLY

QUESTION NO: 3436         (NW4122E)


PUBLISHED IN INTERNAL QUESTION PAPER NO 36-2011 OF 4 NOVEMBER 2011

Mr J R B LORIMER (DA) TO ASK THE MINISTER OF INTERNATIONAL RELATIONS AND COOPERATION:

(1) (a) How many copies of each annual report that was produced by (i) her department and (ii) the entities reporting to her were commissioned for print in the 2010-11 financial year, (b) how many copies were actually printed and (c) what were the (i) total and (ii) individual costs involved of printing these reports;
(2) (a) who printed each specified report, (b) how was the specified printer decided upon and (c) on what date did the specified printer delivered the report to the specified entity;
(3)  whether any of the specified reports that had been printed were found to be unsatisfactory; if not, what is the position in this regard; if so, in each case, (a) which reports, (b) for which entity, (c) by which printer, (d) what action was taken and (e) what were the costs involved?           

REPLY:

  1. (a) (i) In respect of the 2010/11 Annual Report of the department,  3000 copies were produced and (ii) there are no statutory and other entities reporting to the Minister of International Relations and Cooperation.  

    (b) 3 000 copies were printed of the 2010/11 Annual Report.

    (c) (i) Total actual cost of R249 660.00 and (ii) the unit price per copy was R83.22.

  2. (a) A printing company by the name of Bhubezi Printers was appointed.

    (b) The specified printer was decided upon based on the Departmental Accounting Officers Framework and Supply Chain Management Policy and Prescripts. A request for a quotation was sent out to five (5) different companies from the departmental database and the cheapest quote was considered.

    (c) Sixty (60) copies were printed for Parliamentary tabling and delivered on 29/09/11. The remaining copies were delivered on 25/10/11 to the Department.

  3. No reports were found to be unsatisfactory.
UNQUOTE
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