Details of all expenditure that was found to have been irregular and wasteful in the Department of International Relations and Cooperation for each year from 1 April 2009 up to the latest specified date

QUOTE

NATIONAL ASSEMBLY

FOR WRITTEN REPLY

QUESTION NO: 144(NW157E)

PUBLISHED IN INTERNAL QUESTION PAPER NO: 1-2014 OF 17 JUNE 2014

MS S V KALYAN (DA) TO ASK THE MINISTER OF INTERNATIONAL RELATIONS AND COOPERATION:

(1) What are the details of all expenditure that was found to have been (a) irregular and (b) wasteful in her department for each year from 1 April 2009 up to the latest specified date for which information is available;

(2) in respect of each such finding of (a) irregular and (b) wasteful expenditure, (i) what (aa) is the description thereof, (bb) is the value thereof and (cc) action has been taken against the persons accountable thereof and (ii) how much thereof (aa) has been recovered and (bb) from whom? NW157E

REPLY:

UNQUOTE

(1) (a) Irregular Expenditure

2008/09  None
2009/10  None
2010/11  None
2011/12  R  1.6 million
2012/13  R10.9 million
2013/14  R23 million

(2) The details of irregular expenditure are outlined below:

  • An amount of R1.6 million was spent in 2011/12 and reported as irregular due to services rendered in relation to procurement done in missions abroad without obtaining the minimum number of quotations required, due to the limited number of suppliers that are willing to work on a quotation basis as well as sole service providers. The amounts were analysed and approved for condonment as the services were regular and it was also established that no financial loss was suffered by the department.

  • An amount of R1.6 million was spent in 2011/12 and reported as irregular due to services rendered in relation to procurement done in missions abroad without obtaining the minimum number of quotations required, due to the limited number of suppliers that are willing to work on a quotation basis as well as sole service providers. The amounts were analysed and approved for condonment as the services were regular and it was also established that no financial loss was suffered by the department.

  • An amount of R23 million worth of expenditure was reported in 2013/14 financial year as irregular due to services rendered in relation to procurement done in missions abroad without obtaining the minimum number of quotations required, due to the limited number of suppliers that are willing to work on a quotation basis as well as sole service providers. The amounts were analysed and approved for condonement as the services were regular and it was also established that no financial loss was suffered by the department. Thus the department is working with National Treasury to develop guidelines to address the department’s unique environment in relations to foreign procurement, which is not covered within the current procurement framework.

(1) (b) Wasteful Expenditure

2008/09           None
2009/10           None  
2010/11           None
2011/12           None
2012/13           R1.1 million
2013/14           R23 000

(2) The details of the wasteful expenditure are outlined below:

2012/13   R1.1 million

  • Penalty charges for cancellation as per the contractual obligation for accommodation and ground transport services which were unavoidable.

  • Final settlement of finance lease and this was a contractual obligation. No disciplinary steps taken as this was a contractual obligation.

  • Duplicate payments as per invoices submitted for payment. The amount has been recovered from the service provider concerned.

2013/14    R23 000 (twenty three thousand Rand)

  • Penalty charges for cancellation of services as per the contractual obligation. Investigations are underway.

 




 

 

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