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NOTICE FROM VISA SECTION:

APPLICANTS ARE HEREBY REQUESTED TO SUBMIT THEIR APPLICATIONS IN PERSON.  NO APPLICATIONS WILL BE ACCEPTED FROM TRAVEL TOUR OPERATORS/AGENCIES,/COURIER COMPANIES/POST/RELATIVES OR ANY PERSON BESIDE THE APPLICANT.

INFORMACJA WIZOWA


OSOBY UBIEGAJĄCE SIĘ O WIZĘ SĄ PROSZONE O SKŁADANIE WNIOSKÓW WIZOWYCH OSOBIŚCIE. WNIOSKI DOSTARCZONE PRZEZ TOUR OPERATORÓW, AGENCJE TURYSTYCZNE, KURIERÓW, POCZTĘ, KREWNYCH LUB INNE OSOBY NIE BĘDĄ PRZYJMOWANE
 
ROSA (Registration of South Africans abroad) The Department of Foreign Affairs offers a voluntary registration service for South African citizens that are travelling or residing abroad. This service is provided in the event there is a need to contact them to offer urgent advice on a natural disaster or civil unrest or a family emergency.

The information submitted by a South African citizen via the ROSA Online Registration form may be used by the Department of Foreign Affairs:

To contact South African citizens and their families; for any other reasonable purpose, as may be deemed appropriate, to ensure the protection and well-being of South African citizens abroad and in order to provide them with the necessary assistance; and with due regard to any South African citizen’s right to privacy in accordance with South African law.

The Department of Foreign Affairs uses Secure Socket Layer (SSL) and firewall technology to protect your data.
 
Hours of Opening: Monday to Friday 09:00 to 12:00, excluding public holidays
 
Tel : +4822 622-1031/ 1005 
Fax : +4822 625-6270
E-mail : warsaw.consular@dirco.gov.za
 
24-hour emergency telephone number: (+48) 601 374 960
 
VISA
 
Who needs to apply for a visa?
 
* Polish citizens who wish to visit South Africa for tourism or commercial purposes are exempt from visa requirements for a maximum period of 30 days. All visitors to South Africa must be in possession of return/onward ticket and a valid visa.

* Polish citizens who wish to work or study in South Africa need to apply for a work /study permit at the South African Embassy in Warsaw at least 6 weeks before departure.


In order to ascertain whether you require a visa, we URGE you to contact the Embassy.

Alternatively, click on the following link: www.dha.gov.za
 
N.B. Individuals who are already in South Africa and intend to extend their stay beyond the period of 30 days need to apply for extension at the Department of Home Affairs. (Those staying for a period of 30 days and longer need to apply, in South Africa, for an extension.) More information can be found at the Department of Home Affairs website.
 
Policy procedures at the Consular Section of the South African Embassy
 
All applicants are requested to comply with the following procedures/ requirements:
 
  1. Forward application forms to the Embassy.

  2. The Consular Section officials will check the application to ensure it conforms to the requirements. If additional supporting documents are required, the applicant will be informed in one of the following ways – telephonically/ telefax/ e-mail.

  3. Only after the application forms and ALL the necessary supporting documents have been received, the Embassy/ Consular Section will contact the applicant with the request to deposit the application fee into the Embassy’s Bank Account or pay in person at the Embassy.

  4. After receipt of proof of payment, the Embassy will proceed with the application. From this date, the processing period will be one (1) month.

  5. Each application is processed on merit and therefore at times may require additional information/ documentation.
According to the New Immigration Act the holder of a Polish passport is not required to hold a visa in respect of purposes for which a visitor’s permit may be issued for an intended stay of 30 (thirty) days or less and when in transit.
 
Foreigners who are in Poland on short term visas (holiday, etc.), will not be accommodated for visa applications as they must apply for visas to visit South Africa from their countries of origin.
 
PLEASE NOTE:  Holders of Polish passports attending business trips for less than 30 days must be in possession of an invitation from a SA firm/company stating the purpose and duration of visit. The submission of an e-mailed invitation is not acceptable.
 
GENERAL REQUIREMENTS IN RESPECT OF VISA APPLICATIONS FOR AN INTENDED STAY OF MORE THAN 30 DAYS AND LESS/OR 90 DAYS:
 
  1. A valid passport. The applicant’s passport should be valid for at least 1 month beyond the expiry date of the visa and should contain at least two (2) blank visa pages.

  2. One visa application form per applicant. Application forms must be signed by the applicant. Application forms of minor children issued with separate passports must be completed and signed by their both parents. It is not required for children to submit a separate visa application form if they are endorsed in the parent’s passport.

  3. One recent passport photograph signed on the reverse side, must accompany each visa application form. If the child is endorsed in the parents’ passport, the photography of the child should be attached.

  4. Children under the age of 18 travelling without one or both parents must provide written consent of the non-accompanying parent/s for the child’s travel to the RSA, which should be certified by a Commissioner of Oaths. Proof of the court order is required in the event that one of the parents has sole custody of the child/children.

  5. All travellers regardless of the purpose of visit must submit the insurance policy.

  6. The visa fee: EUR 43.00 per visa application payable in Polish Zloty.

  7. Issuance period for visas: 10 working days from the day the visa
    application has been registered by the Embassy. The aforementioned period does not apply to applications whereby the Embassy requires additional information regarding the application.

  8. The Embassy may require additional documents in individual cases the applicant will be informed accordingly.
VISITING FAMILY AND/OR FRIENDS :
 
  1. Copy of the first page of SA identity document (ID book) of the South African host and invitation letter.

    The invitation letter should contain:

    - the proposed duration of stay
    - confirmation of maintenance given for the duration of stay in the RSA,
    - full residential and postal address of South African host

  2. Confirmation of own funds of the SA host: bank statement or salary advice.

  3. A copy of a return ticket / return flight booking /itinery.
TOURIST VISIT ON OWN FUNDS
 
  1. Confirmation of own funds – equivalent of $500 per person for 1 (one) week of stay – bank statement.

  2. Hotel booking with confirmation of pre-payment (or full payment).

  3. Itinerary.

  4. A copy of a return ticket / return flight booking / an itinery

TOURIST VISIT WITH TOUR OPERATOR

 
  1. Tour Operators to submit confirmation of payment, the services provided and itinerary (preferably in English) together with visa applications.

  2. A copy of a return ticket / return flight booking/ an itinery.

  3. Tour Operators are kindly requested to coordinate the submission of the applications with the Embassy. This would enable the Embassy to schedule the issuance of the visas.

BUSINESS PURPOSES

 
  1. A letter of invitation from a company in the RSA with contact particulars (postal address, tel. and fax numbers). The submission of an e-mail address as a contact reference is not acceptable. The letter of invitation can be faxed or send by e-mail as an attachment.

  2. A supporting letter from the company the applicant represents, stating the nature of the applicants’ business in South Africa.

  3. A copy of a return ticket / return flight booking/ an itinery.

N.B. IF ADDITIONAL INFORMATION IS REQUIRED; PLEASE CONTACT VISA/CONSULAR SECTION OF THE EMBASSY.

 

HEALTH REQUIREMENTS

 

Yellow Fever

 
A person seeking to enter the Republic of South Africa may be required to produce an international health certificate containing details of vaccination.

Immunization for yellow fever is a requirement if the journey starts or entails passing through the yellow fever belt of Africa or South America. The following countries fall within the belt:

Africa

Angola

Burundi

Benin

Burkina Faso

Cameroon

Central Africa Republic

Chad

Congo

Democratic Republic of Congo

Equatorial Guinea

Ethiopia

Gambia

Gabon

Ghana

Guinea

Guinea-Bissau

Ivory Coast

Kenya

Liberia

Mali

Mauritania

Niger

Nigeria

Rwanda

Sao Tome and Principe

Senegal

Sierra Leone

Somalia

Sudan

Tanzania

Togo

Uganda

Zaire

Zambia

South America

Argentina

Bolivia

Brazil

Colombia

Ecuador

French Guyana

Guyana

Panama

Paraguay

Peru

Surinam

Trinidad and Tobago

Venezuela

PASSPORT

 

The South African Passport and Travel Documents Act of 1994 regulate the issuing of South African passports and travel documents.

 

We advise you not to make travel reservations before obtaining your passport.

 
Passport applications may take up to 6 months to be finalized. Applicants are requested to bear in mind that applications are referred to the Department of Home Affairs in South Africa for processing.
 
Applicants can contact mail our office in the event of the passport taking longer than 3 months.
 
Different types of South African passports and their requirements
 
  • Tourist Passports ( Ordinary Adult passport)
  • Child Passports (Persons younger than 16 years of age)
  • Maxi Passports (Adult or Child)
  • Temporary Passports (Adult or Child)
  • Emergency Travel Certificates (Adult or Child)

Passport Applications (Adult or Child)

 
Persons must apply for a first or new passport when the passport has reached the full validity (ten years for adults or five years for children), or if the passport has no more blank visa pages available. New passports have a validity of 10 years for adults and 5 years for children. Please note that these passports cannot be extended once they have reached the expiry date - a new application must be lodged. An application for a new passport can be submitted approximately 6 months before an expiry date.

The Department of Home Affairs has now introduced a "maxi passport", which contain 48 visa pages instead of 32 pages. These passports are available to persons who travel extensively. In order to apply for a maxi passport, indicate this on the application form and pay the correct fee
 

Please note: Do not make travel reservations before obtaining your passport.

 

Passport Requirements (All passport types)

 
  1. Form BI-73 - Passport application form

  2. Form BI-529 - Determination of Citizenship Status

  3. Form BI-9 - Although this form is mainly used for ID applications all passport applications of applicants 16 years and older MUST include the fingerprints therefore applicant must submit the applications in person.

  4. Police statement if your passport is lost or stolen.

  5. A copy of your old / current passport OR identity document OR birth certificate.

  6. Photographs  Two (2) recent, clear professionally taken colour photos of full face of applicant, showing only head and shoulders measuring 35mm X 45mm.

  7. If you are a naturalized South African, a copy of your Naturalization Certificate.
A  PASSPORT OR TRAVEL DOCUMENT CAN BE ONLY ISSUED TO AN APPLICANT WHO IS IN POSSESSION OF AN IDENTITY NUMBER. IF THERE IS NO IDENTITY NUMBER A PERSON MUST APPLY FOR IDENTITY DOCUMENT ALONG WITH A PASSPORT APPLICATION.
 

General Notes

 
Children are no longer endorsed on parent's passports. Minors under the age of 18 years must have the consent of both parents on form BI-73, signed at the Embassy.
 
  1. Dual Citizenship: A South African citizen, who is also a citizen of another country, must use their South African passport when entering or departing South Africa.

  2. Applicable to women: If you want your passport to be issued in your maiden / married surname, a formal letter of request must also be included together with a certified copy of your divorce / marriage certificate.

Temporary Passport Application 

 

NB: Applicants applying for temporary passports to accommodate their travels to foreign countries are urged to check with the respective countries' representative whether a temporary passport may be used to enter their country before lodging an application with this Mission (also when flying to the RSA  as there are no direct flights from Poland to South Africa).

 

At this stage the following countries do not recognize the South African temporary passport as a valid document to enter these countries:

 

The United Kingdom, France, Federal Republic of Germany, Belgium, The Netherlands, Luxemburg, Italy,  Saudi Arabia, China, Canada and certain states in the USA.

 

Processing period is approximately 14 working days.

 

Temporary passports are valid for 1 year from date of issue.

 

Emergency Travel Certificates (Adult or Child)

 
An Emergency Travel Certificate is valid for only one single journey direct to South Africa and is issued only to South African citizens who are returning directly to South Africa in extreme emergency cases.

Once back in South Africa, the applicant may then apply for a Tourist passport.
 

Passport fees

 
Tourist Passport (Normal Adult passport) 32 pages 141.50 PLN
Maxi Passport (Adult or Child) 48 pages 212.30 PLN
Child Passport (person under 16 years) 32 pages  141.50 PLN
Temporary Passport  33.70 PLN
Emergency Travel Certificat 57.40 PLN
 
NB.
    • Payments will only be VALID AFTER the Consular Section has requested the applicant to make the necessary payments.
    • Processing of applications for work permits can take one (1) – four (4) months

SOUTH AFRICAN IDENTITY DOCUMENT

 
Identity Document application (first time applicants)
 
Identity documents can only be issued to South African citizens aged sixteen years or older.
 

The following documents are to be filled out, clearly printed in black ink:

 
  1. Fully completed BI-9 / a full set of fingerprints to be taken at the Embassy /

  2. Completed BI-529 (citizenship questionnaire), sections A & B regarding your personal particulars. (Note: Question 9 is the last permanent date of departure from South Africa). Sections C & D requires your parents' particulars, i.e. their names, dates & places of birth and detail of residence in South Africa.

  3. Certified copy of Marriage Certificate (female applicants only).

  4. Certified copy of full SA Birth Certificate or a copy of SA Registration of a Foreign Birth 

  5. Two (2) passport photographs, 35mm X 45mm, in colour showing full facial features of the applicant (head and shoulders). (Photographs taken at photo booths are not acceptable).

  6. First applications for Identity Documents are issued free of charge.

Identity Document reapplication

 
Identity documents can only be issued to South African citizens aged sixteen years or older.
 
The following documents are to be filled out, clearly printed in black ink:
 
  1. Fully completed BI-9 / a full set of fingerprints to be taken at the
    Embassy /.

  2. Completed BI-529 (citizenship questionnaire), sections A & B regarding your personal particulars. (Note: Question 9 is the last permanent date of departure from South Africa). Sections C & D requires your parents' particulars, i.e. their names, dates & places of birth and detail of residence in South Africa.

  3. Certified copy of Marriage Certificate (female applicants only).

  4. Certified copy of full Birth Certificate. Where a name change has taken place, a copy of the approval letter or new amended certificate from the Department of Home Affairs.

  5. Two (2) certified passport photographs, 35mm x 45mm, in colour showing full facial features of the applicant (head and shoulders).

    (Photographs taken at photo booths are not acceptable).
  6. Previous ID

  7. Fee applicable: 49. 50 PLN (per person), payable in cash on application.
Payment must be in Polish Zloty (PLN)
 
Payments must be in Polish Zloty (PLN) made out to the “South African Embassy” by means of cash. Bank cheques; personal cheques, debit or credit cards are NOT accepted.

E-mail: warsaw.consular@dirco.gov.za
 
HE. Ambassador SJ Ntombela
Head of Mission
 
 
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